Budget Director

Richland County School District One

General Statement of Job

Under limited supervision, assists in planning, organizing, coordinating and directing the financial activities of the District. Oversees the development and monitoring of all District budgets; provides financial information and projections to the Board of School Commissioners, Superintendent, administration and staff. Supervises professional, managerial and clerical personnel; reviews work of subordinates for completeness and accuracy. Reports to the Chief Financial Officer.

Specific Duties and Responsibilities

Essential Job Functions

• Manages Budget Services to implement and execute daily strategy while integrating leadership skills; assigns workloads and establishes work schedules; directs and supervises duties of assigned professional, managerial and clerical staff. Supervisory duties include instructing; assigning, reviewing and planning work of subordinates and others; maintaining standards; coordinating activities; allocating personnel; selecting new employees; acting on employee problems; and recommending and approving employee transfers, promotions, discipline and discharge.
• Manages execution of the District’s system of budget administration, control, and reporting and budget preparation.
• Oversees the development, communication and maintenance of the district’s budget development calendar and development of budgetary policies, procedures and programs.
• Develops and administers a detailed annual general fund budget; special revenue budgets and capital project budgets.
• Presents budget proposals for all funds to the Board of School Commissioners, legislative officials, and administration in accordance with Board Policies.
• Reviews and reconciles actual expenditures, projected expenditures, and encumbrances of all personnel and non-personnel budgets.
• Develops financial decision making analysis/tools/forecasts to support strategic plans, working capital management and cost reduction initiatives, to align resources with district strategies.
• Projects year-end fund balance for the general fund.
• Monitors the total number of employees for budget purposes; determines whether funds and positions are available.
• Provides necessary reporting and analysis to assist Senior Leaders in making sound financial business decisions that are sustainable and aligned with the strategic plan.
• Responds to customer problems and concerns and maintains open communication with principals, administrators, parents and other District personnel.
• Directs the preparation of recurring budget variance analysis, statistical and narrative reports and is responsible for providing these reports to District leaders and Superintendent.
• Receives, reviews, prepares and/or submits various records and reports including financial statements and reports, budget reports and documents, change orders, salary schedules, energy reports, federal budget proposals, projections, expenditure reports, job applications, performance appraisals, meeting agenda items, fund balance projections, memos, correspondence, etc.
• Operates a variety of equipment such as a computer, printer, calculator, telephone, etc.
• Interacts and communicates with various groups and individuals such as immediate supervisor, subordinates, Superintendent, other district administrators and staff, board members, attorneys, CPAs, state and federal agencies, news media and the general public.

Additional Job Functions

• Performs general administrative tasks as required, including but not limited to processing requisitions, compiling and distributing budget reports, copying documents, processing budget transfers, attending meetings, etc.
• Performs other duties as assigned by Chief Financial Officer.

Minimum Training and Experience

Requires a Bachelor’s degree in accounting or public finance and supplemented by five to seven years in budget and/or public finance administration in a leadership role, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Preferred Requirements: GOFA or ASBO Certified; a Certified Public Finance Officer; or Certified Public Accountant.

Experience with ERP systems and Microsoft Office Suite, especially Excel.

Minimum Qualifications or Standards Required to Perform Essential Job Functions

Physical Requirements: Must be physically able to operate a variety of machines and equipment including a computer, calculator, telephone, printer etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. Must be able to lift and/or carry weights of five to ten pounds.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics, whether similar to or divergent from obvious standards, of data, people or things.

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor.

Language Ability: Requires ability to read a variety of policy and procedure manuals, regulations and laws, financial documents, trade journals, contracts, etc. Requires the ability to prepare financial reports, budgets, performance appraisals, analytical reports, etc. with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence: Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables. Requires the ability to apply influence systems in managing a staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire